General Options

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Welcome Screen

Choose which screen you want to be displayed upon login. This can be set individually for each employee or a default may be selected here.

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The Daily Appointment Summary is a screen that shows the appointments and current status.

The Daily Dashboard is a screen that summarizes the activities for the day.

The Appointment Calendar shows the services booked for the day.

The Point of Sale is the sales register screen.

 

Employee Type Text 

The option to change "Employee" to "Student" changes the wording from employee to student throughout the software. This setting is ideal for educators and schools!

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Secondary Client Search Field

Select which option you would like to view when selecting clients in the appointment calendar for booking, and the sales register for ringing up.

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Default Loyalty Program

You may set a default Loyalty Program here if you would like all clients to be under the same Loyalty Program without having to individually assign a loyalty program per client. You may manually assign a loyalty program to a client in the client list if you would like them to be under a different Loyalty Program.

Note: When a default loyalty program is selected here, the Loyalty Program will not be displayed on the client's record. They will automatically receive Loyalty Points based on your plan.

Show Customer Popup Notes At Checkout & Booking

Select this box to display client popup notes when creating an appointment for the client and when selecting the client in the Sales Register.

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Auto-Rotate Employees in the Walkin Queue

Selecting this option will cycle through available employees for the walk-in queue.

Ignore Employee Schedule for Walkin Queue Rotation

Choose this option to disregard if an employee is marked as unavailable to allow assignation in the walk-in queue.

Automatically refresh the Walkin Queue every 60 seconds

Check this box if you have multiple devices accessing the walk-in queue. This will keep each device up-to-date.

Require login if idle for 20 minutes

After 20 minutes of inactivity, the current user will be logged out.

Require Client Email for Clients

Select this option to require that an email address be entered when new clients are added to the system or selected for editing.

Require Home Phone Number for Clients

Select this option to require that a phone number be entered into the home phone field when new clients are added to the system or selected for editing.

Require Mobile Phone Number for Clients

Select this option to require that a phone number be entered into the mobile phone field when new clients are added to the system or selected for editing.

Require Work Phone Number for Clients

Select this option to require that a phone number be entered into the work phone field when new clients are added to the system or selected for editing.

Require Lead Source for Clients

Check this box to require selection of lead source when adding clients or editing client profiles. Lead sources are created in the Lead Source List.

Require Birthday for Clients

Choose this option to require a birth date be entered when adding or editing client profiles.

Require Gender For Clients

Select this option to require that gender be chosen when new clients are added to the system or selected for editing.

Auto-Format Client Phone Numbers

Select a format for client telephone numbers. This option will not affect numbers already entered into the system, just new entries.

Disable Automatic City/State Postal Lookup

Uncheck this option to allow the program to automatically fill in the city and state when a zip code has been entered on a client's profile. Check this option to require manual entry.

Allow New Employees To Be Created With An Email Address Already In Use

Selecting this box will allow you to assign more than one employee to the same email address. Usernames will still need to be unique.

Import Options

To import a list of commonly-used services, click this button to begin the import process.

Allowed External IP Addresses

You may enter an IP address here to limit the devices that can be used to connect with the company as created in Envision. If there are multiple computers that need to connect that are on the same network, you will only need to set this on a single computer from the network. If you are using mobile devices (phones, tablets, etc) while on the company WI-FI (if offered), the devices will be able to connect without further setup. Once the devices leave the WI-FI connection, they will be unable to connect, or restrictions will apply, as set on the employee security profiles.

Once all acceptable IP addresses have been set here, you must choose to only allow logging in from selected IPs in the security profiles.

ACH Username / Password

The option for banking information will show if you have the Preferred edition of Envision Cloud. This allows you to bill memberships using ACH information. Please contact the sales department at (800) 231-9445 for set-up.

The Membership system is available with the Preferred & Ultimate editions of Envision Cloud. To upgrade, please contact our Sales Team at 800.231.9445 or sales@ennoview.com.
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